Trello is simple, fast kanban. Decuga adds sprints, a backlog, a service desk, change management and AI-written documents on a flat price. How to tell when a board is enough and when it is time for more, with Trello prices checked in October 2026.
Trello is the simplest way to put work on a board, and for a small team with straightforward work it is often all you need. Decuga is for the point where a board stops being enough: when you need a backlog and sprints with velocity, a way to take in customer requests, approvals for risky changes, and documents that stay connected to the work. If you only need cards in columns, stay with Trello. If you find yourself bolting on extra tools to make cards do more, read on.
Trello's Free plan allows up to 10 collaborators per Workspace, 10 boards per Workspace, 250 Workspace command runs a month and 10 MB per file. Standard is $5 per user per month billed annually ($6 monthly), and Premium is $10 billed annually ($12.50 monthly), which adds Calendar, Timeline, Table and Dashboard views and unlimited command runs. Decuga is Free for up to 2 team members, Starter $7 a month for up to 5, Pro $28 for up to 20, and Business from $57 for up to 50, as flat prices for the whole account.
| Team size | Trello Standard | Trello Premium | Decuga |
|---|---|---|---|
| 5 people | $25 / month | $50 / month | $7 / month (Starter) |
| 10 people | $50 / month | $100 / month | $28 / month (Pro) |
| 20 people | $100 / month | $200 / month | $28 / month (Pro) |
| 50 people | $250 / month | $500 / month | $57 / month (Business) |
Fair comparison
Competitor prices are taken from each vendor's public pricing page in October 2026 and are billed annually unless stated. They change, so confirm on the vendor's page before you decide. Decuga prices are monthly, flat per account. For one or two people, or a small group happy within Trello's free limits, Trello's free plan costs nothing and is hard to beat.
Most teams that move on from a plain kanban board do so for the same few reasons.
You need a backlog and sprints
Cards pile up in a To Do column, and nobody can say how much the team finishes in two weeks. Sprints, a backlog and velocity answer that.
Requests arrive from outside the team
Customers or colleagues send problems by email and chat. They need a form, a status and a record, not a card someone copied across.
Some changes are risky
Deploying to production needs an approval, a rollback plan and a record of who agreed, which a card does not hold.
The documents live somewhere else
The requirements are in one tool, the decisions in another, and the tasks in a third, so none of them stays current.
Both give you columns of cards. The difference is how far each goes beyond a board.
| Area | Trello | Decuga |
|---|---|---|
| Learning curve | Minutes: cards and lists | A little longer: more to configure, with project templates to start from |
| Views | Board on all plans; Calendar, Timeline, Table, Dashboard and Map on Premium | Board, backlog, list, timeline (Gantt), calendar and workload views, depending on plan |
| Planning | Boards and cards, extended with automation and Power-Ups | Sprints, backlog, velocity, epics, roadmap and goals |
| Customer requests | Not included | Service desk, intake forms, customer portal, SLA rules (Business) |
| Documents | Card descriptions and attachments | AI-written PRDs, architecture documents and decision memos, saved with the project |
| Automation | Workspace command runs: 250 a month on Free, 1,000 on Standard, unlimited on Premium | Rules that run on task, sprint, pull request and ticket events |
| File size | 10 MB on Free, 250 MB on Standard | 25 MB per file, with storage by plan |
Choose Trello when simplicity is the point. A personal list, a small team's workflow, a content calendar or a household project all fit on a board, and Trello gets you there faster than anything with more structure. Its free plan is generous for a handful of people, and its Power-Up ecosystem is broad. More structure is a cost, and you should only pay it when you have the problem it solves.
Choose Decuga when the work has grown a process: sprints, a backlog, customers asking for things, approvals, and documents. It keeps all of that in one account at one price, with a project template for your function so the words match how your team talks, and an AI assistant that can create and update tasks and tickets for you. You trade Trello's lightness for structure that stays useful as the team grows.
There is no automatic import from Trello today, but if you are on a paid plan you can ask us to add a migration from Trello, and we will add it within a week. For a few boards, the quickest route is to create the project, choose the template that matches your function, and recreate the lists as your backlog and current sprint; a task template saves the retyping for work you repeat. Run the board and Decuga side by side for a sprint before you switch. There is a one-week free trial of paid plans, no card needed.
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